With open access to the ‘Information Highway’ and collecting and storing tons of information, there is a tendency to have an overload of data saved on computers that is not accessed because it cannot be readily found. It is not useful if it is not organized in such a way that will make it simple to locate. One way to solve this problem is to use USB Memory Sticks to get the information organized.
It is a portable memory storage device with a USB port that functions the same as a diskette in that it allows you to copy, transfer or store information on it. The difference being these are more compact making transport simple and are less expensive for the size of memory that can be saved. Some have a storage capacity 3-400 times that of a traditional diskette. Although the standard size is roughly 2-3/4 inches long, they are available in different colors, shapes, sizes and designs and might have retractable parts or be attached to lanyards, necklaces and bracelets.
The first step in organizing electronic information is to categorize the information. Some examples of categories may be business documents, personal records, research data, financial records, pictures, miscellaneous, music, e-books, etc… Once it is determined how many categories of information is needed, acquire a memory stick for each category plus one extra. The extra one is for instances where a quick transfer of data is needed. In the example list of categories, 8 would be used with 1 extra for transfers.
Depending on the person’s preference, one type or several different types might be utilized to differentiate between data. For example, 9 from the same manufacturer can be used for each category and readily identified by using labels. On the other hand, different colors to identify which one holds what information, is another option. Further, different shapes from different manufacturers may also be used to differentiate between categories. For example, if one of the categories is Japanese Food Recipes, a memory stick in the shape of a sushi roll could be used. Another example might be using a stick in the shape of a credit card for financial records.
When the amount and type of sticks are known, before any purchase is made, you should know the capacity needs for each category and get the proper size for the types of files being saved. The Family Records files may not require as much space or memory as the Photos or Movies categories.
Once the correct number of sticks is acquired for the category of information and each stick is appropriately identified, the organization of information can begin. Start with one category at a time. Similar to a floppy disk, copy and save the pertinent information onto the memory stick. Once the transfer is complete, proceed with the next category and stick until all information is copied or transferred over.
Your pertinent data is not only more orderly and structured but it is now easier to access and use as you had originally intended.
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